Real Estate Paralegal / Real Estate Administrator / Real Estate Coordinator (Hooksett, NH)

We are seeking a Real Estate Paralegal/Coordinator to join our growing team! You will handle all real estate activities and transactions on behalf of the clients.

These are the standards a well-above-average performer will maintain or exceed:

  • Provide exceptional customer service throughout the entire closing process
  • Exceptional communication skills in all forms with all parties involved with the transaction
  • Must be willing and comfortable to make phone calls to all parties in a transaction

Essential duties and responsibilities:

  • Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
  • Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
  • Maintain accurate and compliant files for all transactions
  • Create a physical file for all transactions
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates
  • Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Communicate regularly with the client to send them reminders, check in, and let them know what to expect in each step of the closing process
  • Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
  • Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
  • Be the first point of contact/resource for all questions that arise throughout the closing process from agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.)
  • Stay in good communication with the agent if any issues arise that they need to handle or negotiate
  • Coordinate closing date, time, and location and notify all parties
  • Notify client about utility accounts to set up/cancel
  • Draft a commission statement for our listings and verify commissions for our buyer side transactions prior to closing (along with utility and other prorations)
  • Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other document needed from closing
  • Close out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copies, and processing commissions.
  • Follow up with clients after the sale to check in and request a review and/or a referral
  • Grow the team’s client reviews on all primary platforms
  • Help coordinate client events throughout the year
  • Be a team player, willing to help out other team members in a pinch


  • Previous experience in real estate, property management, or other related fields
  • Familiarity with real estate contracts and leases
  • Ability to build rapport with clients
  • Exceptional written and verbal communication skills
  • Great with technology: Email, Google Drive, Google Docs, Google Sheet, MLS
  • Strong written and verbal communication skills
  • Exceptional organizational skills
  • Exceptional prioritization
  • Exceptional attention to detail
  • Comfortable making phone calls
  • Real estate license (preferred, but will train)

Email Resume to [email protected]